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Preparing your Modules

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Every time a module runs with a new cohort, a new ‘instance’ of the module area is created in studentcentral with the current year’s students enrolled.
 
  • Your School office or course administrator will trigger modules to appear in studentcentral based on the module details in the central records system SITS/CAMS).
  • You will see a new set of modules for each academic year.
  • New instances of a module will have a layout that helps you meet the baseline agreed content but will not include any previous materials or content. You’ll need to either upload new content or copy materials from the previous module (see the How to Copy Content section below for help with this).
  • For consistency all module areas have standard menu headings.

How to prepare:

  1. Tidy up the current instance of the module, organise materials into clearly labelled folders where possible; this will make the copying procedure to the new instance much more efficient and students will appreciate the clear structure.
    NOTE: If copying a folder across, all items within the folder are copied too.
  2. Decide which materials you want to reuse in the new instance, including any tests or surveys you want to use again.
  3. Tests require a different copying process. Tests must be exported and imported before being redeployed.
     NOTE: Managing tests is made simpler by using the Pools area to store the questions that can be deployed in different modules.
  4. Assignment submission points cannot be copied from one module instance to another because these are unique to each cohort; you must set up new assignment submission points in each new module instance

What to watch out for…

 

DO NOT delete any materials from previous modules. Students will retain access to them so that they can refer back to the content.
 
REMOVE any time-release or ‘unavailable’ settings on items in the existing instances of your modules to ensure students can access the content after the module finishes.
 
BE AWARE of copyright responsibilities. Detailed information about copyright is available.
 
 

How to copy content.

 

Here's how to copy different types of content from a previous module area into the new instance of the module, ready for the next time it runs.
Some types of content cannot be copied over using the methods described above, this includes the Announcements and Contacts section.
 
 

Adding tutors to modules

 

When a new instance is created the module leader will be added to it automatically if they are listed as the tutor for the module in the central records system (SITS/CAMS).
 
All other module Instructors will be copied across automatically from the previous instance of the module in the triggering process.
 
Additional tutors can be added to or removed from the module at the time it is triggered. Speak to your School office or course administrator if changes need to be made or it is a brand new module that hasn’t run before.
 
If new Instructors need to be added after the triggering process and the module has appeared in studentcentral, the module leader (or anyone with Instructor permissions on the module) can add other members of the teaching team at any time.

Handling modules that are merged into single areas on studentcentral?

 

If you have merged modules, (where different module codes are represented in studentcentral as a single study area) the title for the new instance of the study area will be blank and should be entered manually. Your School administrators might do this but if not, go to the module and then to the Control Panel > Customisation > Properties where you can type the name of the module into the Course Name box.
 
If you have new module codes to add to a merged module area on studentcentral, let your School office or administrator know as soon as possible, before they trigger the modules for the new academic year. Module codes cannot be added after the merged area has been triggered.

The benefits of instances

  • Students and staff retain access to all previously studied modules.
  • Generating an empty new version of a module each time it runs means students don’t accidentally find incorrect or irrelevant information.
  • New instances have the correct cohorts of students enrolled (for example, so that emails sent from module areas will go to the current cohort).
  • Access to students’ online interactions and submissions is retained.
  • No need to archive content.
  • Clean and consistent new areas are generated for you.
  • Consistent menus in modules allow students to know where to go to access material and e-submission points.
  • Easier to manage students taking resits.
  • Placement students remain connected to their modules.
  • Content you want to reuse can be copied to the new instance.
  • Tests can be exported from one instance and imported into another.
  • Assignment submission points can be set up fresh in the new instance (already recommended).