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​UniCard Services

Terms and conditions




The following terms and conditions apply to the use of a University of Brighton’s UniCard by Students, Staff and Associates.  The UniCard is valid for the entire duration of study or employment at the university and may be required for identification and verification when collecting official letters or cheques, attendance at examinations and queries relating to libraries or Academic Services. We would advise that students and staff keep their card with them when on campus

All students and staff of the University community are expected to have a UniCard.  The UniCard enables access to a range of facilities and services – this includes identification; access to buildings or rooms; borrowing items from the Library; to use the bus service; to use sports facilities, cashless purchasing, and authentication for printing and copying.  UniCard uses are described Click Here

  1. Faults or problems including lost or stolen cards should be reported at the earliest opportunity to the UniCard Service Centre either by telephone 01273 644555 or email This email address is protected from spambots. You need JavaScript enabled to view it.
  2. All reasonable precautions must be taken by UniCard holders to prevent loss or damage to the UniCard, including tampering, defacing or misuse in any University system or in any other way.
  3. Students, Staff and Associates may be asked to produce their UniCard as proof of identity when on University premises.  This could include when collecting official letters or cheques, attendance at examinations, when using buildings out of hours, and queries relating to libraries or Academic Services.
  4. The University reserve the right to terminate, cancel or temporarily suspend a UniCard without prior agreement of the UniCard holder.
  5. Lost UniCards can be replaced at a cost of £10. If your personal details change such as your name, your UniCard will be replaced free of charge.
  6. Fraudulent use of the UniCard may result in the cancellation of the UniCard and is the responsibility of the card holder.UniCards remain the property of the University of Brighton and must be returned on demand or when you cease to be a member of the University.
  7. The University reserves the right to change the terms and conditions for the use of the UniCard and will publish in advance these changes via Studentcentral and Staffcentral.
  8. The University shall not be liable for any delay or non-performance of these terms arising from any cause beyond its reasonable control, including, but not limited to, any of the following: acts of God, government act, war, fire, flood, and telecommunication breakdown, loss of power, explosion, accident, civil commotion, industrial dispute or impossibility of obtaining materials.

Data Protection


  1. Described below in the section ‘What information is stored on my UniCard’ is a description of the data held on the actual card, this information will be treated confidentially, and will only be used for the purposes of card administration. 
  2. As the UniCard enables access to a range of facilities and services, the data is extracted and shared with other systems to facilitate that access.  To find out more about the uses of Unicard Click Here 
  3. When you apply for your UniCard, most of the data on the UniCard is taken from your staff or student record (so we can verify you are entitled to have a UniCard), however you will be asked to submit a photo, this additional piece of data is collected so that we can verify your identity, which helps to keep our community safe and secure, and prevent financial or academic fraud.  See our policy document onUniCard photos  for more information on what the photos is used for and who has access to them.
  4. UniCard data may only be viewed by university staff/representatives who have reasonable cause to access that data – for example to identify the individuals in question or to help in the maintenance of your Unicard or related systems.
  5. You are entitled to make a Subject Access Request for a copy of any personal data about you – and this includes access to your photograph.  You can do this via completing the form here, and emailing it to  Alternatively, you can self-service access by logging into MyInfo to see your photo. 
  6. The UniCard is disabled 90 days after the UniCard expiry date, or when the user is no longer employed by the University or is not attending any course.  Data held in other systems – such as the building control system or catering system may be kept for longer periods of time – depending on the retention schedule for that data.
  7. If you are concerned about how your photo will be used please contact Other queries on UniCard can be made to  
  8. See also the university's Data Proection Policy


 University liability

  1. The University's liability is limited to replacing cards with a faulty computer chip.
  2. The University does not accept liability for lost, stolen, user damaged or destroyed cards, nor for loss of monetary value through unauthorised use.
  3. The University is not liable for any loss you may suffer arising from any malfunction of the card system or if a card reader or terminal equipment is unavailable for use or unable to be used.
  4. The University is not liable for any indirect or consequential loss incurred by you.
  5. Unless required by law, the University is not liable for the availability, quality or fitness for purpose of any of the services not provided by the University or any goods or services purchased with your card not provided by the University

 What information is stored on my UniCard?

The UniCard chip does not store any personal information such as your date of birth. The UniCard contains the following information that is also printed on the card.
Student UniCards:picture of student unicard
  • name
  • your student number
  • issue date
  • library barcode/borrower number
  • UniCard No and Issue No

Staff UniCards: picture of staff unicard
  • ​name
  • Employee No
  • issue date
  • library barcode/borrower number
  • Unicard No and Issue No
Depending on what else you use your Unicard for, data will be shared with other systems’  Click Here for further details.

 More terms and conditions


​Find out more, by selecting the items below:

UniCard photos

what is my UniCard photo used for and who can see it 

Cashless payments
what ae the terms and conditions of using my UniCard to pay for items?

UniCard rebate policy
tell me about UniCard rebate policy

Page owner: Graham Davis