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University Staff Photos

Uploading a new photo

You can upload or change your photo, and amend your visibility settings via My Info, just follow the link to the photo uploader.

 Please ensure that your photo meets the criteria - see Suitable photo for upload - and also read information on religious dress in photos.


 Having photos taken for you

If you are not able to upload your own photo, then you can have a member of Library staff take a photo of you, who will ensure that your photo meets the criteria. Check the library opening times

 A new or replacement UniCard can be printed off at the same time if required.


  Photo Usage

As well as the photo being stored on the central administrative system and being used for your UniCard, your photo is also available for other systems

The University Photo Policy contains further information.


Staff Central


The UniCard photo does not by default show on staff central.  Staff can use the privacy settings on My Info to change the visibility of your photo.

You can choose one or both of the photo display options below or if you prefer not to have your photo displayed at all you can leave both options blank.  


Internally (opt in)

Your photo will be visible to staff and students of the university (requiring authentication to view). This is to support staff communications and identifying colleagues of the university (e.g. for meetings) and for students to easily identify teaching staff on their course.

Examples of where your photo could be displayed

  • Contacts Directory on staffcentral and any committee or team pages where you have been added as a member
  • profile pages on sharepoint (requires authentication to view 


Externally (opt in)

Your University Staff Photo can be displayed on public areas of staffcentral

Some areas of staffcentral are available publicly, to provide services for students and the general public (e.g. Information Services site and some areas of the Academic Services site). In some cases it may be appropriate for a team to display members of their team on a page of staffcentral that is publicly accessible

Your photo will only appear if you have opted in to show your photo externally. If you have not opted in then a basic grey sillouette will display instead.

Where managers are posting staff profiles on these public facing staff central pages, do make sure those staff are informed, and have the option to not to be listed.  It may be preferred that only team phone numbers or role based email address are used instead of actual individual phone numbers and email addresses

Office 365


Your UniCard photo is not used within Office365. If you want your photo to be visible to staff and students whilst they are working in Office 365, see instructions here.  If you do not submit a photo  a grey silhouette will be shown next to your name.


Other photos

 From time to time other images of staff may be used on areas of the university website or for news stories. For example, cases where photos are used of staff and/or students on university web pages or news stories on staffcentral/studentcentral/website, etc.

In these cases individual(s) will be contacted for their permission to use these photo(s). This is in line with the Data Protection policy.

Suitable photo for upload:  


  • colour
  • clear with good contrast, in focus
  • a natural expression, smiling is acceptable!
  • recent, ideally less than one month
  • head and shoulders only
  • facing directly towards the camera
  • format of the photo must be jpg only.

  • maximum recommended size of photo 50 Kbytes


Unsuitable photo for upload:


  • hats, headgear or sunglasses
  • face not fully visible or obscured by hair or other items
  • non-plain background
  • time/date stamp
  • flash glare and ‘red-eye’
  • You will be liable to incur a £10 charge if an inappropriate photograph is uploaded and a replacement card is considered necessary.
Page owner: Graham Davis